You might be among those thinking about resigning from the job. What is that one thing that stops you from doing so? Maybe you do not know how to write your job resignation letter. This is not as challenging as it might seem.

Writing this letter is tricky, but you must leave the job well. Switching your career or opting for new opportunities, there is nothing wrong. In this blog, we will learn how to leave your job professionally in 2025 and write a proper resignation letter to eliminate your regret. So let’s get started.

Five Correct Ways to Write Your Resignation Letter

1- Announce to serve the notice period

Each company and the tenure signed with the company varies in terms of the notice duration. In general, it is of one month. The duration depends on your position. For upper hierarchy positions, the acceptable level is longer than one month. Refer back to the agreement signed at the time you were offered the position. You can get some ideas by considering the protocols your colleagues must have followed before they left their positions vacant. If you have any sort of doubt regarding the notice duration you need to serve, you can either go back or read through the agreement, or you can confirm it with your HR department.

The longer notice period you will serve, the more time your team lead will get to fill in your space. In some cases, the newly hired employer will get some time to train himself under your guidance. Try to complete all the deadlines before you officially leave your workstation.

2- Follow some writing etiquette in your letter

A letter will be required to announce your resignation. This document does not require enough details. Just a snapshot telling you that you are leaving and will now be serving your notice period. Keep your tone polite, and try to keep the notice short and to the point. It is enough you declare that you have either accepted your new position or are moving towards new responsibilities. Narrate the last date of your work to avoid any sort of confusion. Don’t hesitate, no one will ask you the exact reason for your resignation. If you have nothing special to tell, you can simply say that you are resigning. You can ask for services like a CV consultant or CV writer to help you draft your resignation letter.

Once you have written down your letter, submit it directly to your supervisor. Sign it and keep one copy for your records. To keep a record of all the things that you need to complete before leaving, make a to-do list. List down all the projects and activities that you are currently working on. This list will make your process easy and smooth. In your letter, don’t forget to thank the company for allowing you to work and learn. Always show your positive attitude in the letter. Refrain from resigning via call, email, or text. This is considered unprofessional in most organizations.

3- Participate in exit interviews

In some organizations, it is a rule to conduct exit interviews. This meeting is aligned with either the member of the staff, your team head, or a member of the HR team. They will ask you to record your reasons for the department and your experience working with them. All your conversations will be documented. Now it depends on your choice. You can either state the original reason for your departure or record it as valuable feedback, or you can keep it to yourself. Overall, try to focus on the positive angle of your experience and all the contributions from your and their end. Try minimizing all the unpleasant circumstances during the resignation process, and look forward to welcoming your new opportunities.

4- Do not show your negativity regarding the company

There are times when you are not resigning on good terms. This does not mean that you need to talk about the company, your bosses, and co-workers negatively. Get help from services like CV writing experts in Cork or CV Writers Ireland. They will help you to write a letter that reflects your positive image. It could be you enjoyed your job experience, so you might not utter harsh words. Negative experiences at work are something common. It is not a good way to talk about it or criticize anyone. Remember, you are still on the job, and your organization has taught you a lot.

Will you behave with your future bosses and employers in the same way as you are doing currently? Your criticism will reflect your negative behavior about the new place as well. The hiring team will view your application negatively, and you might miss your chances of getting a promotion.

If your colleagues ask you about your experience working there, reply positively. Even if they are talking negatively about the company themselves, either politely leave the gathering or you can ask them to change the topic.

5- Wisely deal with counteroffers

You might have to face a situation where you have successfully traced an answer to how to leave your job professionally in 2025 and submitted your resignation letter. The manager or the HR team might offer you some perks to resolve your reasons for resigning. These offers are often a source of flattery. Think deeply before you accept them. Studies have shown that most of you say yes to these sorts of offers and leave the position within six months. This is because the situation does not always change with the salary increment. Keep an eye on the initial reason for your resignation. Decide if it is right to accept such offers.

A Resignation Letter Template (One-Fit for All)

(Date):

Dear (Supervisor’s Name):

I am writing to formally announce my resignation from (Your position) at (Name of the company). As per the company policies, my letter will be effective from (Your last working day).

Over the past (Your duration of employment), I am honored to be part of your team and have learned a lot. Your organization has worked hard in my both professional and personal grooming. The experiences and memories I have collected will remain near to my heart.

I am (Your reason of resignation). My move will be beneficial for my family and my career. With all the best wishes for (Name of company), I will work to fulfill all my commitments.

Sincerely,

(Your name and sign).

FAQs

How can we resign professionally?

You need to submit a short, polite, and professional resignation letter to the head of your team. This formal document will disclose your reason for leaving the position and your last working date.

Is resigning on call or emails ethical?

Sending your resignation letters through email or using other means to communicate that you won’t be joining from now on is unprofessional.

Should we consider the counter-deals offered by the organization as a way to change our decision?

This is something that needs your deep thinking. Decide if the deal is in your favor. If you wish, you can continue or look for a better opportunity.

How can participating in exit interviews benefit?

Through these interviews, you can discuss your reasons for resigning. Your valuable feedback will help the organization work on its flaws.

The Final Comment

Resigning from a position is not easy, and getting an answer to how to leave your job professionally in 2025 is more challenging. There are times when you need to take this tough step. At that time, your goal should be to quit the position on a positive note and in a professional way.

Writing a resignation letter professionally can make the process stress-free. Keep the document concise, and it can highlight your main reason for leaving. The tone should be polite. Don’t miss the chance to talk with HR or the manager during the exit interview. Keep a copy of the letter with you as a record. Thank the organization for providing you with the opportunity to serve and learn.